This article covers how to configure Google Calendar event invites for PAs and EAs who need to receive Google Calendar event invites on behalf of their manager.
The first part of this process will need to be done by the person whose calendar is going to be managed by a PA / EA.
Sharing the Calendar
1) Open Google Calendar.
2) Hover over the calendar which is intended to be shared and click on the 3 vertical dots > "Settings and sharing".
3) In the calendar settings, navigate to "Share with specific people".
4) Enter the email address of the PA / EA, applying the "Make changes and manage sharing" permissions. When happy, click on "Send" (the recipient will receive an email notification that the calendar has been shared with them).
5) Once the calendar has been shared with the correct permissions. The recipient will need to navigate to their Google Calendar.
Recipient Setup
1) Open Google Calendar.
2) Locate the shared calendar under "My Calendars", hover over calendar name and click on the 3 vertical dots > "Settings and sharing".
Note: If the calendar is not showing, refresh the page (CTRL + R).
3) In the shared calendar settings, click on "Event notifications" from the left hand column. Amend the notification as shown below under the "Other notifications" section.
4) When an event invite is sent to the manager's email, the email notification will be displayed as an "Invitation" and displayed as a "New Event" in the PA/ EAs inbox.
Managers Event Notification
PA/EA Event Notification